Privacy Policy

Last updated: September 11, 2025

1. Introduction

This Privacy Policy explains how we collect, use, and protect your personal information when you use our web application (“the Service”). By using the Service, you agree to the practices described in this policy.

2. Information We Collect

• Account Information: Your name, display name, email address, phone number, and password (stored securely using industry-standard hashing).
• Payment Information: Billing details and payment history (processed securely via our payment provider; we do not store full credit card numbers).
• App Settings & Preferences: Payroll settings, trucking rates, UI preferences (e.g., dark mode).
• Usage Data: Log files, IP address, browser type, and usage analytics.
• Team Information: Team membership, invitations, and related activity.

3. How We Use Your Information

We use your information to:

• Provide and maintain the Service.
• Process payments and manage subscriptions.
• Send important notifications, such as account or security alerts.
• Customize your experience (e.g., saved routes, display preferences).
• Monitor usage for troubleshooting and performance improvements.

4. How We Share Your Information

We do not sell your personal information. We may share your data with:

• Service Providers: Such as payment processors, email services (e.g., SendGrid), and cloud storage providers (e.g., AWS S3, MinIO).
• Legal Compliance: When required by law or legal process.
• Business Transfers: In the event of a merger, sale, or acquisition of our business.

5. Data Security

We implement reasonable technical and organizational measures to protect your personal data. However, no method of transmission over the Internet is 100% secure.

6. Your Rights

You may:

• Access and update your account information at any time.
• Request deletion of your account and associated personal data.
• Opt-out of marketing communications by using the unsubscribe link in our emails.

7. Data Retention

We retain your data only as long as necessary to provide the Service, comply with legal obligations, resolve disputes, and enforce agreements.

8. Third-Party Services

Our Service may contain links to or integrate with third-party services. We are not responsible for the privacy practices of those third parties.

9. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you by updating the “Last updated” date and, if changes are significant, by email or an in-app notice.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us at:

Email: support@hammeringgears.com
Address: PO Box 346, Shippensburg, PA 17257